2 Best Free Email Providers For Your Custom Domain

Overview:

Electronic mail, most commonly called email or e-mail since around 1993, is a method of exchanging digital messages from an author to one or more recipients. Email operates across the Internet or other computer networks .

Some early email systems required the author and the recipient to both be online at the same time, in common with instant messaging. Today’s email systems are based on a store-and-forward model. Email servers accept, forward, deliver, and store messages. Neither the users nor their computers are required to be online simultaneously; they need connect only briefly, typically to a mail server, for as long as it takes to send or receive messages.

Historically, the term electronic mail was used generically for any electronic document transmission. For example, several writers in the early 1970s used the term to describe fax document transmission. As a result, it is difficult to find the first citation for the use of the term with the more specific meaning it has today.

An Internet email message consists of three components, the message envelope, the message header, and the message body. The message header contains control information, including, minimally, an originator’s email address and one or more recipient addresses. Usually descriptive information is also added, such as a subject header field and a message submission date/time stamp.

1. Yandex

Yandex.Mail for Domain is a free service which allows you to use [email protected] (where “name” is a name of your choice, and “yourdomain.com” is your domain name) as your email address, along with a user-friendly web interface and all the other advantages of Yandex.Mail (spam filtering, automatic scanning of emails for viruses and so on). Mail for Domain users also have access to other Yandex services by using this address.

With one domain connected to Yandex.Mail, you can register up to 1000 email accounts and use them independently or distribute among other users. For example, if you are the owner of an organization (e.g. a company, an educational institution, an administrative agency), you can set up email accounts for your employees on your own domain and mailboxes with these email addresses on Yandex.Mail. You no longer need to worry about supporting your own email domain.

You will be able to access your mailboxes through the web interface using the following address: http://mail.yandex.com/for/yourdomain.com, where yourdomain.com is the name of your domain. You can also customize access to email at the http://mail.yourdomain.com address, where yourdomain.com is the name of your domain. Information on how to do this can be found in “Access email via web interface“.

In addition, you can use common email clients to work with your email. Yandex.Mail supports all standard mail protocols – POP3/IMAP/SMTP. More details on setting up email clients can be found in “Access email through email clients“.

Let’s start:

Step 1:

Visit https://pdd.yandex.ru/domains_add/ and add your domain name.

yandex1

Yandex will ask you to login (or signup) for a free @yandex.ru email id. At this level you will need to verify your mobile number (otherwise, you will have to solve captcha in Russian).

Verify your mobile number and proceed the signup process. It will be simply filling your first and last name, desired (available) username, password (twice).

Step 2:

Verify domain name: You may verify domain ownership either by uploading an html file OR by adding a CNAME record.

  1. Add CNAME record:I prefer this method. Simply add a cname record and wait until it propagates. It will take a few minutes to few hours.
  2. OR, Upload HTML file:It will be instant if you opt to upload a file to your root domain.

Here, you should not change your DNS as they suggested to change. Simply add the CNAME or Upload the file for domain verification.

Step 3:

Add MX record and create your first email account.

Name Type of record Priority Host
@ MX 10 mx.yandex.ru.

Note: if @ is invalid then try your naked domain. e.g. example.com (not www.example.com).

Optional (but recommended)

Add SPF record:

Name Type of record Host
@ TXT v = spf1 redirect = _spf.yandex.ru

Step 4:

Once you will verify your domain and setup MX records they will ask you to create a new email account with a password.

yandex2

On first sign in users will have to accept T&C and fill some simple information. Once you logged in to your account, you may change your preferred language from Russian to English. You will find a flag icon on the bottom-right of the mailbox you just signed in.

Benefits over other providers:

  • Yandex is most popular site in Russia and holds 10 millions email accounts. Otherwise some personal preference the service is reliable and secure.
  • You will instantly get 1000 free accounts for your business.
  • You may also offer open registration for anyone from the public or your visitors, like Microsoft once did.

 reference: http://www.blogsynthesis.com/yandex-mail-setup-for-custom-domains/

2. Zoho

zoho1

If you already have a Zoho account, login to www.zoho.com/mail. Click the link ‘Enable Mail Hosting’ on top of the page, to add a domain and set up an organization account.

You can also add a domain from the Domains section in the Control Panel, if you already have the Control Panel link in the top of the page. In the Control Panel, Click Domains from the left pane to view the domains section. The domain you add should be the one you already own and have access to the DNS. You will have to verify the ownership of the domain, before proceeding with the other steps to create the custom email accounts ([email protected]). Adding and verifying the domain in Zoho does not affect the existing email service or incoming emails of your domain. You will start receiving emails only after you configure Email Delivery (change MX records) of the domain.

Without access to the DNS Manager of the domain, email hosting cannot be done for the domains/ subdomains. Hence email hosting cannot be done for some blogs (free blogger.com/ blogspot.com or other third party hosted blogs) and website pages, where the DNS records cannot be modified by the blog writer.

reference: https://www.zoho.com/mail/help/adminconsole/add-domains.html

 

 

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